Now in beta for HVAC companies in the US & Canada
Stop losing track of HVAC warranty registrations.
Bquoi gives your office and field team one place to record installed equipment, track every registration from pending to confirmed, and keep the proof on file.
7-day free trial · No credit card required
Registration status
- Not Started
- 3
- Pending
- 12
- Submitted
- 8
- Confirmed
- 31
- Needs Attention
- 2
- Heat pump · 3-tonSample customer ANot verifiedPending
- Gas furnace · 80k BTUSample customer BSubmittedSubmitted
- Mini split · 12kSample customer CNot verifiedNeeds Attention
- Air conditioner · 2-tonSample customer DCertificate on fileConfirmed
Warranty paperwork shouldn't live in five places.
After an install, someone has to register the unit, follow up, and keep proof for years. When that information is scattered, registrations get missed and certificates are impossible to find when a customer calls.
- Paper forms in the truck
- Confirmation emails in someone's inbox
- A spreadsheet only one person updates
- Nameplate photos on a technician's phone
Why Bquoi
Know where every warranty stands — without opening a spreadsheet.
Every unit in one place
Customers, installation addresses, models, serial numbers and installers — searchable in seconds instead of spread across folders.
Clear status, start to finish
Not Started, Pending, Submitted, Confirmed or Needs Attention. Everyone sees exactly what's left to do.
Proof you can find later
Certificates and confirmation references stay attached to the unit. A registration is only marked confirmed with evidence.
Only verified deadlines
We never guess manufacturer deadlines. Units without a verified rule clearly show “Deadline not verified”.
How it works
From installation to confirmed registration in four steps.
- 01
Record the installation
Add the customer and unit. Snap the nameplate photo so details are easy to check.
Not Started - 02
Follow a guided checklist
Copy the details you need into the manufacturer's official registration process.
Pending - 03
Record the submission
Log the date and any reference number. Your team sees it immediately.
Submitted - 04
Attach proof and confirm
Upload the certificate when it arrives and mark the registration confirmed.
Confirmed
Features
Everything your team needs to manage warranty work.
Equipment records
Manufacturer, model, serial, category, install date and installer for every unit.
Team roles
Owner, Manager and Technician permissions, enforced on the server.
Search & filters
Find any unit by customer, model or serial. Filter by status, brand or date.
Private documents
Secure uploads for certificates, confirmations, photos and paperwork.
In-app reminders
Deadline reminders from verified rules, assignments and flagged records.
Reports & CSV
Registration progress by manufacturer and technician, exportable anytime.
Activity history
Every status change and edit is recorded with who did it and when.
Works on phones
Built for the office and the field, from desktop to the job site.
Frequently asked questions
Does Bquoi register equipment with manufacturers automatically?
No. Manufacturers use their own registration processes, and Bquoi does not submit registrations on your behalf. It organizes the information, guides your team through each registration and records the outcome and proof.
Do I have to replace my field service software?
No. Bquoi is a focused warranty operations workspace that works alongside whatever scheduling or field service tools you already use.
How are registration deadlines handled?
Deadlines only appear when they come from a manufacturer rule that has been verified against an official source, or when your team enters a deadline together with where it came from. Otherwise the unit shows “Deadline not verified”. Always confirm warranty terms with the manufacturer.
Which manufacturers can I track?
Any. You can record equipment from any manufacturer. Verified registration guidance is added over time and is clearly labelled when available.
Is our data private?
Each company's workspace is isolated at the database level, documents are stored privately and served through short-lived links, and every action is permission-checked on the server.
What does it cost?
Every new workspace gets a 7-day free trial with full access. To keep using Bquoi after that, contact us for pricing. Online billing isn't live yet, and we'll never charge you without your agreement.
Can I import my existing spreadsheet?
Not yet. Bulk import is on the roadmap. During the beta, contact us and we'll help you get started.
Get every warranty under control.
Set up your workspace in a few minutes. Free for 7 days.